Copy this condo maintenance scope checklist (What should condo maintenance include?)
From https://instabids.ai/us/property-managers/condo/maintenance (facts read 2026-11-06)

[ ] Master maintenance plan: identify the included buildings, systems and inspection areas; request the inspection record, proposed maintenance response and completed-work report.
[ ] Drainage maintenance: mark the diversion systems and swales; itemize debris cleaning and sediment removal, proposed access, handling and the record of serviced features.
[ ] Roof maintenance history: supply past inspection, construction, maintenance and repair reports; request the report of conditions observed during the proposed roof inspection.
[ ] Routine roof maintenance: identify the proposed inspection and maintenance tools, included tasks, materials and service report.
[ ] Plumbing maintenance log: identify components inspected, findings recorded, access limitations and the entry that will document the response.
[ ] Plumbing maintenance work orders: itemize work proposed for inspection findings; distinguish included maintenance from separately proposed repairs, with a schedule for the included tasks.
[ ] HVAC maintenance records: attach equipment identifiers, installation and service history, warranty documents and the maintenance record requested after the visit.
[ ] Moisture-related HVAC maintenance: request the detailed inspection and maintenance checklist, covered equipment, access arrangements and written exclusions for the proposed work.