What to put in the written scope for HOA contractors (How does an HOA board hire contractors and get bids?)
From https://instabids.ai/us/property-managers/hoa-condo (facts read 2026-10-24)

[ ] The work in plain words: each common-area task, the buildings or areas it covers, and photos or a map.
[ ] When and how often: visit schedule, start and finish dates, and access to gates, roofs or units.
[ ] A price for each listed task and an hourly rate for extra work, so the bids line up line by line.
[ ] Florida HOA governed by chapter 720: the service contract in writing (720.3055(1)); when the contract requires payment by the association that exceeds 10 percent of the total annual budget, including reserves, the association must obtain competitive bids.
[ ] Florida HOA (chapter 720) renewal: a clause that allows the board to cancel the contract on 30 days’ notice; with it, a renewal of a contract awarded under the section's competitive bid procedures is not subject to its competitive bid requirements (720.3055(2)(a)2).
[ ] Nevada, once an association other than a limited-purpose association solicits bids (for a small planned community, NRS 116.1203(1) and 116.1203(3) decide which sections apply): at least three bids, whenever reasonably possible, when the project is expected to cost 3 percent or more of the annual budget (less than 1,000 units) or 1 percent or more (1,000 or more units).
[ ] Texas chapter 209, for a property owners' association with mandatory membership whose declaration allows assessments (not condominiums) that proposes to contract for services over $50,000, outside the development period: bids or proposals through the association's own bid process.
[ ] Your association's own vendor requirements, attached as written in your governing documents.
[ ] Payment by completed stage, paid by the association to the contractor it hires, and any warranty in writing.