What to put in a written scope for Florida HOA work (What do Florida HOA laws say about records, meetings, bids and fines?)
From https://instabids.ai/us/property-managers/hoa-laws/florida (facts read 2026-10-24)

[ ] The work in plain words for each common area, with photos, so bids line up line by line.
[ ] Bid line: under chapter 720, the association must obtain competitive bids when the contract requires payment by the association that exceeds 10 percent of the total annual budget of the association, including reserves (720.3055(1)).
[ ] Keep every bid received: under chapter 720, bids received by the association for work to be performed are official records and must be kept for a period of 1 year (720.303(4)(a)9).
[ ] Board vote on the contract: under chapter 720, minutes of board meetings must be maintained in written form, and each director's vote or abstention on each matter voted upon must be recorded in the minutes (720.303(3)).
[ ] Records request: under chapter 720, unless otherwise provided by law or the governing documents, the association makes its official records available to a parcel owner within 10 business days after receipt of a written request (720.303(5)(a)).
[ ] Fines tied to the work: under chapter 720 a fine levied by the board may not be imposed unless the board first provides at least 14 days' written notice of the right to a hearing (720.305(2)(b)).
[ ] Board meeting: under chapter 720 the bylaws provide that notices of all board meetings must be posted in a conspicuous place at least 48 hours in advance, except in an emergency (720.303(2)(c)1).