What to put in a written scope for Oregon HOA work (What do Oregon HOA laws say about board meetings, records and budgets?)
From https://instabids.ai/us/property-managers/hoa-laws/oregon (facts read 2026-10-30)

[ ] Contract approval: under ORS chapter 94, a contract considered in executive session is not effective unless the board reconvenes in an open meeting and votes to approve the contract (94.644(2)(c)); record the open-meeting vote date.
[ ] Board meeting on the work: where the majority of the lots are principal residences, ORS chapter 94 notice of board meetings other than emergency meetings must be posted on the property at least three days prior to the meeting, or provided by a method reasonably calculated to inform lot owners (94.644(6)).
[ ] Budget for the work: the board of directors of an ORS chapter 94 association at least annually shall adopt a budget for the planned community (94.645(1)).
[ ] Budget summary: within 30 days after adopting the annual budget, the board of directors of an ORS chapter 94 association shall provide a summary of the budget to all owners (94.645(3)); record the adoption date.
[ ] Maintenance plan: the board of directors of an ORS chapter 94 association shall prepare a maintenance plan for the maintenance, repair and replacement of all property for which the association has maintenance, repair or replacement responsibility (94.595(4)(a)); 94.570(2) leaves 94.595 out for a Class II planned community created on or after January 1, 2002.
[ ] Records of the work: an ORS chapter 94 homeowners association shall retain within this state its records, and proxies and ballots must be retained for one year from the date of determination of the vote (94.670(1)).