What to put in a written scope for Texas HOA work (What do Texas HOA laws say about records, meetings and fines?)
From https://instabids.ai/us/property-managers/hoa-laws/texas (facts read 2026-10-29)

[ ] The work in plain words for each common area, with photos, so bids line up line by line.
[ ] Contract term and end date: under chapter 209 (mandatory membership, assessments; not condominiums), not an association subject to Chapter 552 (209.005(b)), a property owners' association composed of more than 14 lots adopts and complies with a document retention policy under which contracts with a term of one year or more are retained for four years after the expiration of the contract term (209.005(m)).
[ ] Board meeting on the contract: under chapter 209 (mandatory membership, assessments; not condominiums), not an association subject to Chapter 551 (209.0051(a)), development period limit in 209.0051(i), members are given notice of the board meeting by mail not later than the 10th day or earlier than the 60th day before it, or by posting and e-mail at least 144 hours before a regular and 72 hours before a special board meeting (209.0051(e)).
[ ] Minutes of the vote: under chapter 209 (mandatory membership, assessments; not condominiums), not an association subject to Chapter 551 (209.0051(a)), development period limit in 209.0051(i), the board shall keep a record of each regular or special board meeting in the form of written minutes of the meeting (209.0051(d)).