What to put in a written scope for Virginia HOA work (What do Virginia HOA laws say about records, meetings, fines and reserves?)
From https://instabids.ai/us/property-managers/hoa-laws/virginia (facts read 2026-10-30)

[ ] The work in plain words for each common area, with photos, so bids line up line by line.
[ ] Board meeting on the contract: under Chapter 18, notice of the time, date, and place of each meeting of the board of directors shall be published where it is reasonably calculated to be available to a majority of the lot owners (55.1-1816(B)).
[ ] Contract vote: under Chapter 18 a contract agreed to in executive session does not become effective unless the board reconvenes in open meeting and takes a vote on it (55.1-1816(C)).
[ ] Reserve components: under Chapter 18 the board of directors shall conduct at least once every five years a study to determine the necessity and amount of reserves required to repair, replace, and restore the capital components (55.1-1826(B)(1)).
[ ] Contract records: under Chapter 18 the association shall keep detailed records of receipts and expenditures affecting the operation and administration of the association (55.1-1815(A)).
[ ] A violation found during the work: under Chapter 18, before any action authorized in 55.1-1819 is taken, the member shall be given a reasonable opportunity to correct the alleged violation after written notice (55.1-1819(C)).