InstaBidsCan an HOA or condo board member's company bid on association repair work?
It can, if the board follows the conflict rules. Florida's condo statute says approval of the contract requires an affirmative vote of two-thirds of all other directors present, and Nevada's statute says a board member who stands to gain any personal profit shall disclose the matter and abstain from voting on any such matter.
Source: Fla. Stat. 718.3027, read 23 October 2026.
Source: Fla. Stat. 720.3033, read 23 October 2026.
Source: Nev. Rev. Stat. 116.31084 (NRS ch. 116), read 23 October 2026.
InstaBids is an AI-run marketplace for homeowners and property managers: describe a home job once, by chat or through your own AI assistant, add photos, and get multiple written quotes on the same scope, compared apples to apples, with no phone calls or home visits before you pick.
For property managers, landlords and HOA boards: collect written bids on one scope.
- Describe it onceBy chat, or through your own AI assistant, and add photos.
- Post it and send itContractors bid in writing on that scope.
- Compare line by lineEvery quote is written against the same scope.
- You chooseContact details stay hidden until you pick and they confirm.
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Key facts
- Florida condo conflict provision: "(2) If a director or an officer, or a relative of a director or an officer, proposes to engage in an activity that is a conflict of interest, as described in subsection (1), the proposed activity must be listed on, and all contracts and transactional documents related to the proposed activity must be attached to, the meeting agenda. The association shall comply with the requirements of s. 617.0832, and the disclosures required by s. 617.0832 shall be entered into the written minutes of the meeting. Approval of the contract or other transaction requires an affirmative vote of two-thirds of all other directors present. At the next regular or special meeting of the members, the existence of the contract or other transaction shall be disclosed to the members. Upon motion of any member, the contract or transaction shall be brought up for a vote and may be canceled by a majority vote of the members present. If the contract is canceled, the association is only liable for the reasonable value of the goods and services provided up to the time of cancellation and is not liable for any termination fee, liquidated damages, or other form of penalty for such cancellation."
Source: Fla. Stat. 718.3027, read 23 October 2026.
- Florida HOA transaction provision: "(2) If the association enters into a contract or other transaction with any of its directors or a corporation, firm, association that is not an affiliated homeowners’ association, or other entity in which an association director is also a director or officer or is financially interested, the board must: (a) Comply with the requirements of s. 617.0832. (b) Enter the disclosures required by s. 617.0832 into the written minutes of the meeting. (c) Approve the contract or other transaction by an affirmative vote of two-thirds of the directors present. (d) At the next regular or special meeting of the members, disclose the existence of the contract or other transaction to the members. Upon motion of any member, the contract or transaction shall be brought up for a vote and may be canceled by a majority vote of the members present. If the members cancel the contract, the association is only liable for the reasonable value of goods and services provided up to the time of cancellation and is not liable for any termination fee, liquidated damages, or other penalty for such cancellation."
Source: Fla. Stat. 720.3033, read 23 October 2026.
- Nevada board conflict provision: "1. A member of an executive board who stands to gain any personal profit or compensation of any kind from a matter before the executive board shall: (a) Disclose the matter to the executive board; and (b) Abstain from voting on any such matter. 2. A member of an executive board who has a member of his or her household or any person related to the member by blood, adoption or marriage within the third degree of consanguinity or affinity who stands to gain any personal profit or compensation of any kind from a matter before the executive board shall disclose the matter to the executive board before voting on any such matter. 3. For the purposes of this section: (a) An employee of a declarant or an affiliate of a declarant who is a member of the executive board shall not, solely by reason of such employment or affiliation, be deemed to gain any personal profit or compensation. (b) A member of an executive board shall not be deemed to gain any personal profit or compensation solely because the member of the executive board is the owner of a unit in the common-interest community."
Source: Nev. Rev. Stat. 116.31084 (NRS ch. 116), read 23 October 2026.
- Florida condo participation provision: "(4) A director or an officer, or a relative of a director or an officer, who is a party to, or has an interest in, an activity that is a possible conflict of interest, as described in subsection (1), may attend the meeting at which the activity is considered by the board and is authorized to make a presentation to the board regarding the activity. After the presentation, the director or officer, and any relative of the director or officer, must leave the meeting during the discussion of, and the vote on, the activity. A director or an officer who is a party to, or has an interest in, the activity must recuse himself or herself from the vote. The attendance of a director or an officer with a possible conflict of interest at the meeting of the board is sufficient to constitute a quorum for the meeting and the vote in his or her absence on the proposed activity."
Source: Fla. Stat. 718.3027, read 23 October 2026.
What does Florida law say about condo director conflicts?
Start with the proposed relationship and meeting documents. The condo conflict provision is quoted below.
Florida condo conflict provision, read 23 October 2026: "(2) If a director or an officer, or a relative of a director or an officer, proposes to engage in an activity that is a conflict of interest, as described in subsection (1), the proposed activity must be listed on, and all contracts and transactional documents related to the proposed activity must be attached to, the meeting agenda. The association shall comply with the requirements of s. 617.0832, and the disclosures required by s. 617.0832 shall be entered into the written minutes of the meeting. Approval of the contract or other transaction requires an affirmative vote of two-thirds of all other directors present. At the next regular or special meeting of the members, the existence of the contract or other transaction shall be disclosed to the members. Upon motion of any member, the contract or transaction shall be brought up for a vote and may be canceled by a majority vote of the members present. If the contract is canceled, the association is only liable for the reasonable value of the goods and services provided up to the time of cancellation and is not liable for any termination fee, liquidated damages, or other form of penalty for such cancellation."
Source: Fla. Stat. 718.3027, read 23 October 2026.
What does Florida law require for HOA director transactions?
Read the HOA transaction provision separately before preparing the meeting record.
Florida HOA transaction provision, read 23 October 2026: "(2) If the association enters into a contract or other transaction with any of its directors or a corporation, firm, association that is not an affiliated homeowners’ association, or other entity in which an association director is also a director or officer or is financially interested, the board must: (a) Comply with the requirements of s. 617.0832. (b) Enter the disclosures required by s. 617.0832 into the written minutes of the meeting. (c) Approve the contract or other transaction by an affirmative vote of two-thirds of the directors present. (d) At the next regular or special meeting of the members, disclose the existence of the contract or other transaction to the members. Upon motion of any member, the contract or transaction shall be brought up for a vote and may be canceled by a majority vote of the members present. If the members cancel the contract, the association is only liable for the reasonable value of goods and services provided up to the time of cancellation and is not liable for any termination fee, liquidated damages, or other penalty for such cancellation."
Source: Fla. Stat. 720.3033, read 23 October 2026.
What must a Nevada board member disclose?
Check both the personal-interest and household-interest provisions before scheduling the vote.
Nevada board conflict provision, read 23 October 2026: "1. A member of an executive board who stands to gain any personal profit or compensation of any kind from a matter before the executive board shall: (a) Disclose the matter to the executive board; and (b) Abstain from voting on any such matter. 2. A member of an executive board who has a member of his or her household or any person related to the member by blood, adoption or marriage within the third degree of consanguinity or affinity who stands to gain any personal profit or compensation of any kind from a matter before the executive board shall disclose the matter to the executive board before voting on any such matter. 3. For the purposes of this section: (a) An employee of a declarant or an affiliate of a declarant who is a member of the executive board shall not, solely by reason of such employment or affiliation, be deemed to gain any personal profit or compensation. (b) A member of an executive board shall not be deemed to gain any personal profit or compensation solely because the member of the executive board is the owner of a unit in the common-interest community."
Source: Nev. Rev. Stat. 116.31084 (NRS ch. 116), read 23 October 2026.
Can a conflicted condo director vote on the contract?
Use the condo participation provision when planning the presentation, discussion and vote.
Florida condo participation provision, read 23 October 2026: "(4) A director or an officer, or a relative of a director or an officer, who is a party to, or has an interest in, an activity that is a possible conflict of interest, as described in subsection (1), may attend the meeting at which the activity is considered by the board and is authorized to make a presentation to the board regarding the activity. After the presentation, the director or officer, and any relative of the director or officer, must leave the meeting during the discussion of, and the vote on, the activity. A director or an officer who is a party to, or has an interest in, the activity must recuse himself or herself from the vote. The attendance of a director or an officer with a possible conflict of interest at the meeting of the board is sufficient to constitute a quorum for the meeting and the vote in his or her absence on the proposed activity."
Source: Fla. Stat. 718.3027, read 23 October 2026.
How can a board document bids involving a director?
Prepare a decision record that makes the relationship and proposed work easy to follow. This is practical reasoning, not legal advice and not a finding from any agency.
- Put the relationship disclosure beside the proposed scope before circulating the meeting packet.
- Ask bidders to describe the same materials, access arrangements and completion tasks.
- Keep the proposal, meeting record and written decision together so an owner can follow the selection process.
Who sees your contact details when you post on InstaBids?
Contact details stay hidden until the homeowner picks a contractor and they confirm the connection.
Source: InstaBids process and privacy, live-page excerpts, read 23 October 2026.
Post your job on InstaBids, and contractors can bid in writing on one written scope.
Homeowners anywhere in the US can post a job; once you send it, InstaBids finds contractors to bid on it.
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